People Operations Specialist

About us

Rentman is a B2B SaaS scaleup building a smart, powerful operations management platform to support event and media production teams. Our users plan everything from small shoots to massive festivals in 70+ countries, and they all rely on Rentman to keep their gear, people, and timing perfectly in sync. We're based in Utrecht (NL) with a second office in Toronto (CA), and our 100+ team members work in a culture that's open, flat, and inclusive — where curiosity drives us, ownership matters, and everyone has the freedom to challenge ideas and make an impact.

Mission of this role

As our People Operations Specialist, you'll be the single owner of Rentman's People Operations — the person who makes sure that every payroll cycle runs flawlessly, every new hire has a great first day, and every employee gets a fast, reliable answer when they need one. Furthermore, you are the single one person responsible for the employee experience. For a company in hyper growth, this is a nice challenge to have.

You'll work closely with our Head of People & Legal, our incoming Senior People Business Partner, and our Office Operations Manager to keep the operational machine running reliably as Rentman continues to scale.

This is a role for someone who takes pride in operational excellence — and who looks for ways to improve the work, not just repeat it.

What you'll do

Your day-to-day:

• Run the monthly payroll cycle

• Own HR Administration in Personio

• Execute onboarding for new hires from pre-boarding through day 1 — making sure every person arrives informed and feels welcome

• Manage offboarding and exit interviews

• Handle sick leave intake and case administration

• Coordinate 30% ruling, visa, and IND processes for international hires

• Issue standard employment contracts using templates set by Legal

Furthermore you’ll also:

Support the People BP on programme cycles:

• Prepare the administrative groundwork for Performance Reviews, eNPS, L&D, and Personal Scorecard cycles

• Track cycle readiness, send reminders, prep data, and follow up on completion

Build for the future:

• Partner with Finance on our payroll automation programme

• Explore AI and automation opportunities across People Ops admin — identifying recurring manual work and proposing better ways

• Document every recurring process in Confluence so the team is never dependent on one person's memory

Who are you

• You have 2–4 years of experience in a People Operations, HR Admin, or People Specialist role at a scale-up or SMB

• You've owned payroll end-to-end for at least one country — NL experience is strongly preferred; multi-country is a real plus

• You have solid working knowledge of Dutch employment law and admin: contracts, sick leave, Wet Poortwachter, 30% ruling, and visa/IND basics

• You're hands-on experience with an HRIS—Personio is a strong plus; comparable tools are fine

• You're fluent in both English and Dutch — Rentman operates bilingually, and this seat needs both

• You document as you go. Every recurring process gets a Confluence page. Knowledge doesn't live in your head

• Confidentiality is non-negotiable for you — you handle payroll, exits, sick leave, and contracts without a second thought about discretion

• You're a natural loop-closer: you don't drop tasks at handover boundaries, you communicate proactively, and you flag issues early

Nice to have

• Multi-country payroll experience (Canada, Germany, Colombia)

• Experience in a payroll automation or HRIS improvement project

• Active use of AI tools in operational work

• Exposure to onboarding programme design or BP cycle support

What you’ll get

• An ambitious, inclusive, diverse international team

• Competitive salary (+8% holiday benefit), based on experience

• A “13th month” annual bonus based on company results

• 25 days of paid vacation, plus one extra day off each year up to your 5th year anniversary

• A paid 4-week sabbatical after 5 years to go on an adventure

• Flexible WFH policy & work from anywhere for 4 weeks a year

• A shiny Windows, Linux or Mac of your choice

• An annual training budget to boost your skills

• A pension plan via BrightPensioen

• Access to OpenUp for mental well-being and personal growth

• Sports activities (Rentman football team, squash and padel) and an Urban Sports fitness subscription

• An OV Business card if you live further than 10km away from the office

• A flexible and engaging work environment with free lunches, office perks (PS5, Ping Pong, D&D), legendary karaoke parties, and various team activities

• An amazing office in the heart of Utrecht, Netherlands, at the historical Drift 17

Our process

Here’s a breakdown of our recruitment process:

• Call with recruiter about the role (30 mins)

• Past experience & culture interview with your future manager (60 mins)

• Take-home assignment (max 120 mins)

• Final skills interview at our office (75 mins)
  

Apply now by using the apply button! For questions or additional information, contact us at work@rentman.io

At Rentman, we celebrate diversity and are committed to creating an inclusive environment for all employees. We believe that our differences make us stronger and strive to foster a workplace where everyone feels valued and respected.